2. Approval of minutes from October Santa Cruz meeting

3. Rebuilding our group after major membership losses: integrating the interests of new members, considering the composition of our group (should we invite representatives from other groups to our meetings? Should we consider videoconferencing?)

4. Campus reports

5. Report from CDC (Howard)

6. CDC Report on Current Negotiations and JSC Survey Update (Howard, Shelton)

7. Electronic Products : Discussion and Prioritization Box Lunch. Continue conversation.

8. Group business, including as much of the following as we can squeeze in:

-Resurrection of Literatures in English Project

-New Journals/Major purchases lists

-Next meeting (UCB has extended an invitation, and possibly a tour of Bancroft or the Ethnic Studies Library)

In attendance: Nancy Kushigian (Davis, chair), Ray Soto (UCLA, gracious host), Cathy Palmer (Irvine), Frank Gravier (Santa Cruz), Nancy Koller (Riverside), Clinton Howard (UCD, CDC liaison), Michaelyn Burnette (Berkeley, recorder)

Guests: Ellen Broidy (UCI soon UCLA), Cindy Shelton (UCLA)

1. Introduction of attendees and guests. This was Frank Gravier's first meeting with the group; he is the Public Services Coordinator for SC and just assumed selection for English and American literature.

2. Minutes from UCSC, still in process

3. Future directions for the group: The chair will serve a two-year term. The group will henceforth have a vice chair/chair elect who will also serve as secretary. Burnette volunteered but will yield gratefully to any other volunteer. Since Kushigian has already served a year, the turnover will be a year rather than two more years. UCSD will be hiring a replacement for Reinhart. ACTION: we will invite representatives from other groups to our meetings and think about integrating, especially during JSC calls for interdisciplinary electronic resources.

4. Berkeley: just initiated a proxy server. The Library is finishing its second year of a three year budget augmentation, and life is returning to the collection. Although Jerry Lowell has announced that he is retiring as UL, the three new AULs have arrived and are already making a positive impact. Reference service and access to materials in the stacks in Doe/Moffitt and the future of the undergraduate library are being examined by task forces.

Riverside: Science Library is finished and construction of Rivera phase 1 is ending. Phase 2 will virtually split the building while in process and necessitated moving a number of services/offices during preparation for its start on July 1. There is no money for new furnishings after the renovation. They are ordering 42 new public computers. . Campus size will double for Tidal Wave 2 with enrollment going from 13,000 to 22,000 by 2010. The operations budget has not been augmented in 8 or 9 years. They have had no materials budget augmentation for 3 years. Any budget increases must be justified through various deans.

Los Angeles: quiet year with a permanent increase of 8-12% for collections. UCLA has seen a drop in its ARL rankings, and the Senate Library Committee is sending out letters to garner support for the library. Ellen Broidy, currently at UCI, will become the new head of the bibliographers group and select for American history, women's studies and religion. Orion2 went public in October after lengthy negotiations. UCLA has not been able to send new holdings to Melvyl since October 1999. There has been some reorganization which will result in physical moving of offices. The bibliographers will move to more publicly accessible space in a year or two. Howard Batchelor is the new digital library coordinator; he will both instigate and coordinate and assist in the creation of digital projects.

Irvine: will be recruiting to replace Broidy and have interviewed to fill three open AUL slots. UCI has several openings. The library received funding for some new positions and expect more. There has been a million dollar addition to the collections budget. The campus will double with Tidal Wave 2; new building has already started. Enrollment is expected to go from 18,000 to 30,000. The library is out of space, though the Science Library is only 40% full. SRLF is still closed. Palmer has added 10-12 journal subscriptions and is buying backfiles for some journals she had to cancel during the lean years.

Davis: will be getting a new department head. Funding is better than it has been. There has been a discussion about reference; usage statistics are down though the questions have been more difficult and sophisticated. Looking at service to undergraduates. Bibliographers do selection and reference; the number of librarians has not grown. There is a need for more librarians to do b.i. The library is switching from Windows 98 to NT. The English Dept. is adding 15 new positions. UCD subscribed to American Periodical Series and English Literary Periodicals. Davis will have a local catalog to serve as a backup to Melvyl. Howard (AUL Collections); got an additional $930,000 added to the base collections budget over the last two years. Many new digital products and retrospective purchases of print materials to build a solid core. Actively adding to the African-American collections and gay studies. Acquired a drama collection of 1800 titles, 19th-early 20th century, much of which is unique to UC.

General discussion: Palmer mentioned looking at the relationships between this group and Special Collections. We could look for unique collections that could be digitized. Should consult with faculty. This sort of project could get funding. Kushigian suggested inviting selected librarians depending on the topics covered in the meeting. Howard mentioned that materials often fall between Special Collections and circulating collections and thus isn't bought (an example: materials telling African-Americans how to dress, act, etc.) Broidy sees cultural studies as beyond the purview of any one group and thus in danger of getting lost. Approval plans often class as pop and libraries don't buy. Film and media go across many disciplines. Ownership may not be in the library and interlibrary loan may not be possible. Broidy suggested looking at cultural studies and Howard mentioned new age religions.

5. CDC Report from Howard
Significant issues: licensing time at CDL. They have little assistance and are negotiating large science-technology contracts with many journals; these bring financial benefits and help stabilize campus budgets. More electronic journals are becoming available in the social sciences and humanities; CDL is moving more slowly since there are smaller numbers of journals and each publisher carries fewer of them. Problematic contract issues are: not linking to a&i; authorization; archiving--seeing the print as permanent and the electronic as an add on. The American Historical Assn. is an example of a publisher whose electronic products will be different from the print. Many of the large science-technology contracts--Elsevier, Wiley, Kluwer--will be expiring in 2001, and there's a worry that our negotiating position will be weaker since our patrons have become dependent on having these products. These contracts are the primary CDL priority right now. Funding once used for mass deacidification projects will now we slated for digitization.

6. CDC Report on Current Negotiations and JSC Survey Update (Howard, Shelton)
There will be no UC contact for Encyclopedia Britannica, and UC may be dropping Books in Print through FirstSearch. Shelton advocated that selectors whose work is adversely affected by not having BIP keep statistics on the percentage of titles they can't find in other resources; perhaps later the CDL will subscribe. BIP in paper was half-price when the CDL was getting the electronic version. Shelton reminded the group that the call to selector groups has a question about electronic journals. The major published in the humanities/social sciences are not offering large groups of titles. CSU put out a RFP for getting such titles are were not satisfied by the result.

Broidy: OCLC ECO brought in 40 humanities/social sciences titles. There was a list of 1500 titles, each requiring an access fee. OCLC is taking the responsibility for stability and archiving. There is currently no subscription agent that will negotiate terms for electronic access with a publisher. Libraries need a standard agreement for all titles which will specify responsibility for third party use, ILL, archiving, use in classrooms. Howard believes that confusion will last until publishers realize that their refusal to standardize and allow fair access is costing them contracts.

Catchword: no current guarantee of stability. Shelton favors an OCLC ECO contract for UC. Howard: as publishers add features to the electronic, there is less chance that libraries will cancel the electronic and fall back on the print. Holdings statements could get very ugly if libraries switch points of access for the electronic every year or two. Broidy suggested looking at a strategy rather than listing favorite publishers at this time. Soto said that students are demanding electronic products and don't have much use for print. He favors an UC contract with OCLC ECO; use it to get other publishers to negotiate. Broidy wanted to know what products are of interest. Demand will get stronger as the faculty become more web savvy. UC could lobby JSTOR and Muse to ask for a core list of titles.

7. Electronic Products: Discussion and Prioritization
Agreement to keep OED on the list.
Early English Books Online (EEBO) is costly and will need a strong endorsement. Since UCR cataloged the film on which EEBO is based, UC should use their work as leverage for special UC pricing. There is interest in UC participation in the text mark-up project. There are questions about cataloging records, direct links, and what UC would get for its $50,000?
LiOn access: might be router problem in the North because the Southern campuses are having no access problems.
Soto volunteered to have the group put forth his name as liaison for OED and for ESTC.
Gale Literary Products and Major Authors Online: difficult interfaces, proprietary and go out of date. Perhaps not as important as full-text databases.
The group set priorities for other titles on the list.

8. Group Business.
A. Anglophone Project. Campus responsibilities (taken from May 19, 1997 meeting minutes; note the overlap in some areas):

Berkeley: India, East and South Africa
Davis: Caribbean and New Zealand
Irvine: Southeast Asia and Australia
Los Angeles: Ireland, Southern/Mid/Northern Africa
Riverside: Ireland
San Diego: New Zealand, Caribbean, West Africa, Pacific Islands
Santa Barbara: Canada
Santa Cruz: Philippines
Other groups started with a core list of journals.
ACTION: identify important literary journals from the countries we cover. No campus has taken Scotland and Wales[Davis subsequently volunteered to take]. We need to clarify whether we are continuing our coverage.
ACTION: each campus will evaluate its commitment and coverage and send a statement to Kushigian. We will assess what is happening at our next meeting.

B. New Journals. Each campus should send a lists of its new subscriptions to Kushigian for inclusion on the web site. Gravier agreed to take over the web site for the group.
The next meeting will be in Berkeley in April 2001. Burnette will try to arrange a presentation by Merrilee Proffitt on her digital project at The Bancroft.